{"id":206,"date":"2022-09-14T14:00:58","date_gmt":"2022-09-14T18:00:58","guid":{"rendered":"https:\/\/www.gcc.mass.edu\/grants\/docs\/"},"modified":"2022-09-27T14:05:59","modified_gmt":"2022-09-27T18:05:59","slug":"manual","status":"publish","type":"page","link":"https:\/\/www.gcc.mass.edu\/grants\/manual\/","title":{"rendered":"Grants Manual"},"content":{"rendered":"\n\n\n
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Grants Manual<\/h1>
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Introduction<\/h1>

The purpose of this handbook is to guide 911爆料网 staff and faculty through the grant pre-award and post-award processes. It also provides an overview of the necessary steps, definitions, and, internal as well as external, regulations that apply when submitting a proposal or administering a grant. As the needs of the college change, these policies and procedures will be updated. This manual has been written so that periodic revisions to particular sections may be inserted as needed. Questions and feedback may be directed to the Grants Office staff. <\/p>\n\n

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Approval for Contracts and Grants<\/h1>

A formal proposal to conduct a research, training, or service project with support from an external agency represents an offer by 911爆料网 (911爆料网), acting as an agency of the Commonwealth of Massachusetts, to partner with the grantor in providing a significant public benefit. It is necessary, therefore, that any such proposal has the endorsement of those responsible for carrying out the project, as well as those authorized to commit the college to a binding contract.<\/p>\n

The College has three authorized Signatories\u2014the President of the college, the VP of Administration and Finance, and the Comptroller\u2014whom the college Board of Trustees have bestowed the authority to officially commit campus resources, including personnel and facilities. The President\u2019s Cabinet, operating at the behest of the President, approves all grant applications prior to submission. A review and routing procedure ensures that each proposal or application for grant-funded programs has been reviewed and endorsed by the various responsible persons and that compliance exists between funder, 911爆料网, and Commonwealth of Massachusetts policies. All proposals for external support for educational\/training, research, or service projects must have prior approval by the relevant Vice President or Dean prior to submission, with facilitation by the Grants Office. The Grants Office then submits those proposals to the President\u2019s Cabinet for their consideration and final approval.<\/p>\n\n

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Types of Commitments and Agreements<\/h1>

Grants, cooperative agreements, and contracts:<\/strong>
\nGrants, cooperative agreements, or contracts that involve 911爆料网 staff\/faculty represent an agreement from the college to provide goods or services, usually in exchange for funding (or in some cases external technical assistance supporting a project or initiative). Grants and cooperative agreements usually require the college to produce a report on the work completed.<\/p>\n

Commitments from the college: <\/strong>
\nOn occasion 911爆料网 staff\/faculty may be asked to provide a Letter of Support\/Commitment (LOS\/LOC)<\/strong> or sign a Memorandum of Agreement\/Understanding (MOA\/MOU)<\/strong> to indicate commitment to a grant or project from an external organization. All such letters should be reviewed by the Grants Office who will then assist with obtaining the necessary authorized signature(s). Memorandums must also be reviewed by the Comptroller or the VP of Administration and Finance before being signed, and in some cases requires legal review. <\/p>\n

Any inclusion of 911爆料网\u2019s commitment\/involvement in a grant proposal from an external organization must also be reviewed by the Grants Office. If 911爆料网 staff\/faculty or services are included in the budget, this must also be reviewed by the Grants Accountant before submission. <\/p>\n\n

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Proposal Development Process<\/h1>

Potential grant applications typically come about in one of two ways: <\/p>\n

1) a faculty or staff member or administrator will approach the Grants Office with a grant funding opportunity that they have come across or been approached by an external agency for potential partnership, or
\n2) the Grants Office has identified a potential funding source and matched that funding source to a known existing need for a program area at the college. <\/p>\n

When discussing a potential grant opportunity with staff\/faculty, the Grants Office will pose some initial questions to help determine the feasibility and structure of the proposal, including:<\/p>\n

1) Preliminary project plans (What you want to do),
\n2) Estimated costs based on those plans (How much it costs\/How much you need to request),
\n3) Estimated realistic timeline for completion of project upon commencement (How long it would take to do and does it fit within grant timeline requirements)<\/p>\n

The Grants Office will also consult with the Dean\/Supervisor for the staff\/faculty at this point in the process.<\/p>\n

If the proposal is moved forward, the Grants Office will then request approval from the President\u2019s Cabinet, which meets weekly. Upon approval from the President\u2019s Cabinet, the Grants Office then coordinates with the identified faculty\/staff member to develop a working plan for all of the required documentation for the identified funding opportunity. These documents typically include (at a minimum): project narrative (including needs assessment, project details, timeline, and evaluation\/outcomes) and budget (with budget narrative).<\/p>\n

In collaboration with all identified faculty\/staff, and relevant Deans, the Grants Office will guide the timeline to ensure accurate and timely submission of all required grant documents for all grants submissions on behalf of the college.<\/p>\n

Proposal Development Roles and Responsibilities<\/h3>\n

Grants Office: <\/strong>
\nOversees all grant-related tasks for the college, working collaboratively with Faculty\/Staff Grant Coordinators, Supervisors, Administrators, and various offices to ensure clear communication, alignment, and compliance. Responsibilities include:<\/p>\n